Food
Vendor Application
Coordinator: Linda Everett and Benny Brewer
Please complete the form below and submit (no need to mail if completed online).
Food Vendors and items being sold must be approved by our Food Vendor Coordinator.
The terms and conditions can be found at the bottom of this page. Please apply here and pay to guarantee your space. Please read the information below as some of our policies have changed.
Food Vendors and items being sold must be approved by our Food Vendor Coordinator.
The terms and conditions can be found at the bottom of this page. Please apply here and pay to guarantee your space. Please read the information below as some of our policies have changed.
Please use the buttons below to pay your vendor fees. No space assignments will be made until fees have been paid. Each vendor space is $100.00. Each 110v electrical outlet is $25.00. Please use the drop down box to select your requirements.
Food Vendors Contract Terms and Conditions
This is an agreement between the Fort Clark Days Committee and the Food Vendor. Fort Clark Days Committee will publicize the presence of vendors in advertising, on our website, and in our program.
The agreement is as follows:
Space Fees
Fees may include water and electricity. Generators, if used, must be sound proofed. Fort Clark Days Coordinators will determine acceptable generator noise levels. Vendor will not sub-let to anyone else. No sharing of spaces; however, a vendor may sell several different food items. Fees must be paid at time of registration in order to insure your spot. We are expecting some new vendor this year and cannot guarantee your spot without your fee being paid.
The vendor must provide the following:
Electrical: Due to the age and limitations of Fort Clark wiring, the following guidelines must be followed. EVERYONE MUST COMPLY OR YOU MAY BE ASKED TO LEAVE UNLESS SUITABLE ARRANGEMENTS CAN BE AGREED UPON.
Setup and breakdown: Buildings are open to the public Friday, from 9 am until 7 pm and Saturday, from 9 am to 11 pm. FOOD VENDORS are encouraged to start selling by noon on Friday as School Day takes place, from 8:30 am until 3 pm.
This is an agreement between the Fort Clark Days Committee and the Food Vendor. Fort Clark Days Committee will publicize the presence of vendors in advertising, on our website, and in our program.
The agreement is as follows:
Space Fees
Fees may include water and electricity. Generators, if used, must be sound proofed. Fort Clark Days Coordinators will determine acceptable generator noise levels. Vendor will not sub-let to anyone else. No sharing of spaces; however, a vendor may sell several different food items. Fees must be paid at time of registration in order to insure your spot. We are expecting some new vendor this year and cannot guarantee your spot without your fee being paid.
The vendor must provide the following:
- Electrical: Extension cords 12 gauge minimum 100 feet in length. NOTE: no more than two (2) twenty (20) amp appliances per extension cord permitted.
- Water: Hoses at least 100 feet.
- All set up needs such as food service tables, canopy, lights, coolers, food and food service items, etc, must be provided by vendor.
- Trash removal: Upon leaving Saturday evening or Sunday, vendor shall remove and properly dispose of all rubbish, trash and discarded materials, including food and grease.
- ACTS OF GOD: Fort Clark Springs the Fort Clark Days Committee are not responsible for inclement weather. This is a rain or shine festival, no rain dates are scheduled. However, should the festival be cancelled by the Festival Committee, all fees paid by you will be returned.
- ALCHOLIC BEVERAGES AND SMOKING: No alcoholic beverages may be consumed by the vendor or their workersduring their working hours. No smoking is allowed within buildings.
- ASSUMPTION OF RESPONSIBILITY: All persons, companies or organizations renting booth/concession space do so as independent contractors and not as employees or agents of the Festival or its management. Each vendor assumes all responsibility for withholding taxes, Social Security, State taxes, Public Liability and Worker's Compensation Insurance. Each vendor assumes responsibility for insurance coverage to, from and during the Festival and for accident or injury to himself, his employees and/or his equipment. You will be required to sign a "Hold Harmless Agreement".
- BOOTH MANNING: Vendors shall have at least one person manning the booth at all times. Solo booth operators may only leave their booth to use the restroom and should make every effort to have someone "watch" their booth while away. Abuse of this rule will result in removal of your booth and forfeiture of your fees.
- DELIVERIES: Vendor may receive deliveries during Festival hours.
- FIRE EXTINGUISHERS: Every food booth should have a fire extinguisher designed for electrical fires and if the booth is preparing or heating food it must also have a fire extinguisher designed for grease fires. You must provide all proper extinguishers.
- FIRE WOOD: The vendor may not bring wood onto the property. FORT CLARK SPRINGS ASSOCIATION will provide all required fire wood. Vendor must inform the Food Vendor Coordinators if wood is required at least one week prior to festival date. There will be an additional charge for wood.
- LOCATION and PAYMENT OF LEASED SPACE: Priority in location shall be given to those vendors in the order they return online application form with appropriate space fees. Should it be necessary because of electrical, water or other "service requirements", the Fort Days Committee reserves the right to relocate any vendor.
- MONIES: It is the responsibility of the vendor to collect for services provided and maintain his own cash box.
- PROHIBITIONS: The Fort Clark Days Committee reserves the right to sell beer, wine, soda and water at Fort Clark Days sponsored booths. These items are not to be sold by you. You may sell iced tea, lemonade, snow cones and coffee products.
- SECURITY: Although Fort Clark Springs is a private, gated community there will be an "open gate" policy for the public during Fort Clark Days hours. Otherwise, Fort Clark Springs has private security patrolling the area 24/7. However, Fort Clark Springs and the FCD Committee assume no responsibility for the security of the vendor' s property and the vendor agrees to hold Fort Clark Springs and the Fort Days Committee harmless.
Electrical: Due to the age and limitations of Fort Clark wiring, the following guidelines must be followed. EVERYONE MUST COMPLY OR YOU MAY BE ASKED TO LEAVE UNLESS SUITABLE ARRANGEMENTS CAN BE AGREED UPON.
- Extension cords must be 12-guage. Minimum length should be 100 feet.
- Not more than two (2) twenty (20) amp appliances on one cord at a time.
- Additional appliances will require additional extension cords.
Setup and breakdown: Buildings are open to the public Friday, from 9 am until 7 pm and Saturday, from 9 am to 11 pm. FOOD VENDORS are encouraged to start selling by noon on Friday as School Day takes place, from 8:30 am until 3 pm.
- Vendor agrees to set up their booth or trailer between the hours of 8 a.m. and to 2 p.m. Friday and 6 am to 8 am on Saturday.
- Exhibitors not in place by 8 am on Saturday, forfeit their space and their fee unless prior arrangements have been made.
- No booths or trailers may be removed before 5 pm Saturday, unless their egress does not create a hazard to the public (to be determined on a case by case basis by the Food Vendor Coordinator). All booths must be removed by 5 pm on Sunday, or the vendor will be assessed a $50 per day charge thereafter.
